Presentation guidelines
We are excited to welcome you as a speaker at FEMS MICRO 2025. To help you prepare for your poster, session talk, or presentation, please follow the guidelines below and download the presentation template suitable to your session type. This will ensure a smooth and professional experience for you and the audience.
Recommendations for Poster Displays
Poster format:
The measurements of your printed poster should be in A0 Portrait (maximum 84.1 cm wide x 118.9 high – 33.1 in. wide and 46.8 in. high) .
There is one (1) poster board available per presentation; you are required to use ‘Portrait’ layout for your poster.
Include the abstract number, presentation title, name of authors, institution, city and country on your poster.
Please be very careful that your presentation is scientific and not commercial. Company logo or trademarks are allowed only in small size on the poster.
Text and character size:
The font size of the title should be at least 25 mm high and the main text at least 10 mm high (text should be readable from 2 meters away).
Word-process all text (including captions) and print on a plain light coloured background.
Divide each poster into at least three equal columns for readability of text.
Illustrations:Should have a resolution of 300 dpi to be suitable for printing.
Should be placed large enough on the poster so it is readable from five feet away.
Illustrations may extend over 2 or 3 columns.
Mounting and taking down your poster:
FEMS will provide you with the materials needed to put up your poster, which you can collect on site.
Place the highlights at eye level (i.e. the upper half of the wall element).
Posters can be mounted between 07:30-08:30 on Tuesday 15 and Wednesday 16 July, and between 08:00-09:00 on Thursday 17 July.
Posters can be taken down after 18:30 on Tuesday 15 and Wednesday 16 July, and after 16:30 on Thursday 17 July.
Poster presenter tips:Attendees must be available on site during the poster sessions to present their poster.
Attendees with only a poster are not required to prepare and submit any slide presentations.
Prizes will be awarded during the closing ceremony for the best poster.
Guidelines for talks & downloadable templates
Presentations are formatted for widescreen (16:9), and all presentations must be in PowerPoint file (media and special fonts must be embedded).
A good presentation has a clear objective, a well-defined structure, and uses clear and simple illustrations.
Tailor your presentation to a diverse, international audience with varying microbiological backgrounds.
Focus on key findings, implications, and scientific relevance.
Avoid heavy text—use visuals, diagrams, and graphs where possible.
Ensure all images and data are clearly labeled and cited.
Do not use abbreviations or explain them clearly at the beginning.
Rehearsal of your presentation is strongly recommended! Please note that presenting to a live audience can take a little longer than during a rehearsal.
Please be very careful that your presentation is scientific and not commercial. Company logo or trademarks are allowed only on the first and the last slide of the power point presentation.
It is important to adhere to the time schedule.
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Session Talk:
10 minutes for presentation during a symposium.
Combined Q&A with other speakers in the same session.
No poster.
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Short Talk:
5 minutes for presentation during a symposium.
Questions at your poster, not during the session.
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Flash Talk:
5 minutes for presentation during the allocated timeslot.
Questions at your poster, not during the presentation.
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Sessions:
All speakers presenting in a session (whether selected via abstract submission or invited by the session organizer) must also download and use the template provided.
Before you arrive, here's what's good to know
Speakers are required to submit their presentation slides prior to the event. The slides will be programmed into the designated presentation areas (i.e. session room or theatre).
Accepted speakers for all Sessions, Session Talk, Short Talk and Flash Talk will be contacted by FEMS separately with the upload link to upload their presentation.
Because of the time needed to download and organize presentations, all presentation files must be uploaded no later than one full day (24h) ahead of your presentation.
Any last-minute changes to presentation slides need to be made in the Speaker Management Room on-site.
Sessions may be recorded or photographed. Please inform us in advance if you do not consent to your session being shared.
All session rooms are equipped with a screen, projector, microphones, a presentation clicker, laptop connected to slides presentations system, a comfort monitor, and a lectern.
